Central document library
Organize company files by department, category, workspace, owner and reference number.
EVESYS SOFTWARE · DOCUMENT MANAGEMENT
Your documents.
Finally in control.
Introducing Vaultrix DMS — a modern, organized workspace for business documents, version control, approval workflows and secure access. Built to replace document chaos with clarity.
Centralized documentsVersion historyApprovalsAudit trails
GOOD MORNING, TEAMDocument overview
EV
Documents1,284Across workspaces
Awaiting review18Needs attention
Approved96%Sample metric
Recent documents View all →
Supplier agreement.pdfLegal · Version 3Approved
Quality policy.docxQuality · Version 2In review
Budget forecast.xlsxFinance · Version 5Draft
Interface concept with illustrative sample records — not a live Vaultrix account.
One reliable sourceDocuments, versions and records
Clear accountabilityReview and approval trails
Work from anywhereResponsive desktop and mobile
BUILT FOR DOCUMENT CONTROL
Everything organized.
Nothing overlooked.
Give your teams a structured way to collect, search, manage and approve documents without relying on scattered folders and email threads.
Version control
Keep document revisions, effective dates and controlled document histories together.
Review & approvals
Route files through review, revision and approval steps with assigned responsibilities.
Role-based access
Restrict document visibility and actions by user, role, department or workflow stage.
Search & discovery
Find records using titles, references, tags, metadata and configured filters.
Activity & audit trails
Track submissions, status changes, approvals, revisions and accountability.
Document templates
Standardize internal forms, policy documents and operational checklists.
Retention & archive
Configure archiving, retention schedules and controlled record lifecycles.
Reports & oversight
Understand pending approvals, document status, departmental activity and workload.
Features describe the proposed Vaultrix product capability. Exact configuration and availability are confirmed during implementation.
MOBILE-FIRST EXPERIENCE
Your document workspace,
right in your hand.
Designed for quick decisions on smaller screens: find a document, check its status and review the next action without navigating a desktop-sized interface.
- Large, accessible touch targets
- Quick document search and status filters
- Approval-focused mobile navigation
- Responsive layouts for phones, tablets and desktop
Try the phone preview — switch views or search its sample documents.
WORKSPACEVaultrix DMS
E
Hello, team
Keep every document moving.
08Pending tasks24Recent files
PDFVendor agreementLegal · v2 · Review›
DOCQuality manualOperations · Approved›
PDFPurchase contractFinance · Review›
No matching documents
⌂Home▤Files✓Tasks☻Profile
✓ Approval workflows
♙ Controlled access
Interactive design demonstration; no records are stored or submitted.
CLEAR FROM START TO FINISH
Every document has
a defined journey.
Replace unclear email approvals with a consistent document lifecycle.
01
Create
Register or upload a document and capture its metadata.
02
Review
Send to relevant reviewers and collect decisions.
03
Approve
Authorize the approved revision through assigned roles.
04
Publish
Make the controlled version available to approved teams.
05
Archive
Retain records and audit history according to policy.
DESIGNED FOR REAL WORKFLOWS
One platform.
Across departments.
Vaultrix can be configured around the documents your organization relies on.
01
Quality & compliance
SOPs, audit evidence, policies and controlled records.
02
Human resources
Employee letters, forms, contracts and HR document approvals.
03
Finance & administration
Contracts, supporting documents and management approvals.
04
Projects & engineering
Drawings, revisions, plans and project deliverables.
COMMON QUESTIONS
Everything you
need to know.
Can Vaultrix be configured for different departments?
Yes. The proposed workspace structure supports teams, categories, permissions and department-specific workflows, with final scope configured for your organization.
Will it work on phones and tablets?
The product webpage is fully responsive and illustrates a mobile-first DMS experience. Actual application mobile functionality depends on the deployment and implementation scope.
Can we manage document versions and approvals?
Controlled revisions and configurable review/approval flows are part of the Vaultrix product design.
How do we discuss pricing and deployment?
Contact Evesys Technologies for a demonstration and a proposal based on your users, document volumes, deployment preferences and required workflows.
TAKE CONTROL OF YOUR DOCUMENTS
A better way to
work with files.
See how Vaultrix can simplify your document processes. Ask Evesys Technologies for a tailored product demonstration.